Using the Zoom scheduler tool in
Canvas, proceed to set your scheduled class
up.
1. In the Security section, set a passcode
for your Zoom class. A passcode is essential
when setting up a class for external user
access. We recommend setting a strong password
with a combination of letters and
numerals.
2: In the Security section,
select All authenticated users
(includes external speakers) from the
list under Require authentication to
join.
Selecting All authenticated users
(includes external speakers) allows
you to include users outside of MTU Cork but
who authenticate to Zoom using their own
personal Zoom accounts.
3: Click Save to
save the scheduled meeting. Click Copy the
invitation, which includes the URL of
the scheduled class and the password set in
step 2. Click Copy Meeting
Invitation.
Step 4:
Paste the invitation text into an
email, and send the email to the guest
lecturer.
Note: The option for alternative host will not work for a guest speaker, this feature can only be used for people who are part of the MTU Cork account.The guest lecturer needs to have a Zoom account to participate in your session. You will also need to admit the lecturer from the waiting room, as you would any other Zoom session.It is recommended to meet with the guest lecturer 5-10 minutes before the class commences so you can admit them from the waiting room and proceed to grant them any relevant meeting control access in Zoom.
In the class:
If your guest lecturer requires
screen share access you can set them up as a
co-host in the class.
There are two ways
that you can make a user a
co-host.
During a
meeting:
- Hover over a user's video.
- Click the more icon
. - Click Make
Co-Host.
Using the
participants
window:
- Click on Manage
Participants in the
meeting controls at the bottom of the
Zoom window.
- Hover over the name of the participant
who is going to be a co-host, and
choose More.
- Click Make
Co-Host.